May after school program funding be used for activities on the weekend?
CDE has issued a Frequently Asked Question clarifying the circumstances when weekend activities are permitted for federal 21st Century Community Learning Centers (21st CCLC) and High School ASSETS grants
Question: May after school program funding be used for activities
on the weekend?
Answer: Neither state nor federal code prohibits the expenditure of after school funds on weekends. However, several important considerations must be taken into account when planning a weekend activity:
- Attendance for weekend activities may not be reported in attendance to the CDE;
- Federal OMB Circular 87 prohibits the expenditure of federal funds on entertainment. Therefore, weekend expenditures of 21st CCLC and ASSETS funds may not be for items such as transportation to an amusement park or other entertainment activities. The specific federal language is: “Costs of entertainment, including amusement, diversion, and social activities and any costs directly associated with such costs (such as tickets to show or sports events, meals, lodging, rentals, transportation, and gratuities) are unallowable.”;
- After School program funds may be used to support weekend activities only for students enrolled in the after school program; and
- Weekend activities must meet all program and operational requirements of the weekday program. For instance, the required 20:1 staff-to-student ratio would apply for the K-9 program activities on the weekend.