2024–25 Annual Outcomes Based Data for Evaluation and Continuous Quality Improvement (CQI) Report – Due
Due September 30, 2025

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The 2024–25 Annual Outcome-Based Data for Evaluation and Continuous Quality Improvement (CQI) Report is due Tuesday, September 30, 2025. 

Please read the full content of this post, as it contains important instructions for submitting this report. Please ensure all contacts are current in the After School Support and Information System (ASSIST).

The 2024–25 Annual Outcome-Based Data for Evaluation and CQI Report is a grant requirement for the After School Education and Safety (ASES) Program, the 21st Century Community Learning Centers (CCLC) Program, and the 21st Century High School After School Safety and Enrichment for Teens (ASSETs) Program. Failure to report this data will lead to grant termination per California Education Code Section 8483.7(a)(1)(G). 

The Excel workbooks used to complete these reports are attached to this post. One workbook is for 21st CCLC and ASES elementary/middle programs (2024–25 ASPEVAL); the other workbook is for high school ASSETs programs (2024–25 ASSETs). Each workbook includes two tabs for data input:

  1. Outcome Data for Evaluation
  2. Continuous Quality Improvement

What’s new this year? 

  • No new changes.

Recap of last year’s changes 

  • The Annual Evaluations & CQI Frequently Asked Questions was updated to include guidance regarding Expanded Learning Opportunities Program (ELO-P) funded programs (General Reporting #9).

How to Submit your Report 

Reminder: The report is not submitted via ASSIST (Grant Management Database system). 

The attached Excel templates require statewide student identifier numbers. To protect student-level personally identifiable information, you must use the following California Department of Education’s exFiles process to ensure your data is secure (please do not submit the reports via email).  

Please follow the submittal/upload instructions below. 

  1. Click on the following link: exFiles File Transfer System. 
  2. Enter the following information in this order:  
  • For the Project Code field, please type or copy and paste aspa (case sensitive). 
  • Click the Submit Code button.  
  • For the Upload/Download Password field, please type or copy and paste 2PeKS6ef (case sensitive). 
  • Click the Submit Password button. 
  • Under the File to Upload section, click the Choose File button and select your completed Excel data file.  
  • Prior to uploading your Excel data file, please use the following naming convention for your file: 
    • [Grantee Name] 2024–25 ASPEVAL or [Grantee Name] 2024–25 ASSETs (ex. XYZ Unified 2024–25 ASPEVAL or XYZ Unified 2024–25 ASSETs). 
  • In the Description field, please enter the uploader’s name and email address. 
    • The Expanded Learning Division (EXLD) uses the name and email to contact the person uploading the report(s) if there are any issues with the report.
  • In the File Encryption Password field, please clear/delete the characters that are pre-populated. 
  • For the File Encryption Password, please type or copy and paste aspa1234 (case sensitive). 
    • The EXLD uses the same File Encryption Password (aspa1234) to download the report.
  • Click the Upload Files button. 

Note: If a message “File to Upload file name required” appears, click Chose File, select the file again; click Upload Files.  

This concludes the file uploading process. 

Resources

Before preparing your report, please review the following resources: 

Questions regarding this subject? Please contact the Help Desk by email at aspeval@cde.ca.gov. 

 

Expanded Learning Division 
California Department of Education