CDE Updates

The Expanded Learning Division (EXLD) previously sent the email below notifying you of potential changes for the Cohort 16 21st Century Community Learning Centers (21st CCLC) Request for Applications (RFA). We have revised the dates to be in alignment with our funding from the U.S. Department of Education. We will adhere to past practice of funding three cohorts at a time with 21st CCLC funding. The cohorts being funded are Cohorts 13, 14, and 15 with Cohort 13 funds ending on June 30, 2027. The Cohort 16 awards will be effective July 1, 2027. Please refer to the following revised timeline/dates for implementation of these potential changes. Future opportunities to engage and solicit feedback for these potential changes from Grantees will include a session at BOOST on Tuesday, April 29th at 1:00 p.m. More information can be found here: California Department of Education. 

On Wednesday, March 19, 2025, at 10:00 am, the California Department of Education’s School Fiscal Services Division (SFSD) will present a 90-minute webinar on Attendance Recovery, a new program available to school districts, county offices of education, and classroom-based charter schools beginning in fiscal year 2025–26. 

The California Department of Education (CDE) Expanded Learning Division (EXLD) would like to notify the field of potential changes that will be part of the Cohort 16 21st Century Community Learning Centers (21st CCLC) Request for Applications (RFA). Please note, the following potential changes are currently being reviewed and vetted by various stakeholders including The Advisory Committee on Before and After School Programs, CDE’s Legal and internal approval process and therefore, subject to edits or omissions once the RFA is final and posted on our website:

The Expanded Learning Division (EXLD) of the California Department of Education (CDE) is pleased to announce the release of the ASES Frontier Transportation Program Grant Application. The purpose of the ASES Frontier Transportation Grant is to provide supplemental funding for existing ASES grantees that have transportation needs due to their after school program site being located in Frontier Areas as specified in California Education Code Section 8483.7(a)(5). 

The revised and improved Expanded Learning Opportunities Program (ELO-P) Plan Guide is now available on the California Department of Education (CDE) website at https://www.cde.ca.gov/ls/ex/elopinfo.asp.

The ELO-P Plan needs to be completed every three years pursuant to the requirements in California Education Code Section 46120. 

The CDE Expanded Learning Division recently shared important information about the After School Education and Safety (ASES) and ASES Frontier Transportation grant renewal process.

The ASES grantees listed under renewal Cycle A will have the opportunity to apply for renewal for another three-year period, consistent with California Education Code (EC) Section 8483.7(a)(1)(A). There are two parts to this process:

The California Department of Education, Expanded Learning Division recently shared the information below to After School Education and Safety (ASES) Universal Applicants:

The Expanded Learning Division (EXLD) is pleased to announce the posting of the Final Intent to Award (ITA) for the After School Education and Safety (ASES) Frontier Transportation Grant. The award list is located on the California Department of Education (CDE) website at Funding Results: After School Education and Safety Frontier Transportation Grant (CA Dept of Education).

The California Department of Education (CDE), Expanded Learning Division, is providing the following guidance on school site substitutions for the fiscal year (FY) 2025–26. This guidance may be updated annually and should be responded to accordingly. Grantees should note there is a single filing date of February 15, 2025 that must be adhered to. An approved school site substitution will be effective July 1, 2025. Grantees should refer to their board or governing entity regarding school closures for FY 2025–26.

Explore these important to know updates regarding grantee subcontractors.

The EXLD is pleased to announce the posting of the Intent to Award for the 21st CCLC and ASSETs Funding Results.

All awards are made contingent upon the availability of federal funds. Funds have been ranked and awarded first by geographic designation, then by priority points and Free and Reduced-Price Meal (FRPM) percentage rate.

The 4th quarter expenditure (April 1 – September 30) and the 2nd semiannual attendance (January 1 – September 30) reports have been released for the Elementary and Secondary School Emergency Relief (ESSER) III Summer program grants in ASSIST and are due by October 31, 2024.

A grant reduction process is required by California Education Code (EC) sections 8483.7 and 8483.76, effective July 1, 2025.

The EXLD is pleased to announce the posting of the Intent to Award for the ASES Program located on the California Department of Education (CDE) web page at Funding Results: After School Education and Safety.

The Intent to Award list shows only new funding awarded for the ASES Universal 2024–25 Request for Application (RFA)—This posting is only for newly funded sites or sites that requested an increase through the RFA process for Fiscal Year (FY) 2024–25. Current ASES grantees and grantees that were up for renewal on Cycle C will not appear on this funding list.

The Expanded Learning Division (EXLD) recently made a few important announcements about the ASES and ASES Frontier Programs.

Intent to Award for the After School Education and Safety (ASES) Program

The CDE Expanded Learning Division recently announced postings of the Final Intent to Award for Fiscal Year 2024-25 21st Century Community Learning Centers (CCLC) and After School Safety and Enrichment for Teens (ASSETs). 

Funding Results: 21st CCLC Elementary/Middle & 21st CCLC ASSETs (CA Dept of Education).

All awards are made contingent upon the availability of federal funds. Funds have been ranked and awarded first by geographic designation, then by priority points and Free and Reduced-Price Meal (FRPM) percentage rate. The funding cut-off for each geographic designation is listed below:

The California Department of Education, Expanded Learning Division (EXLD) extended the grant award notifications from a normal 12-month grant period to a 15-month grant period ending on September 30, 2024, for fiscal year (FY) 2023–24. 

The After School Education and Safety (ASES), 21st Century Community Learning Centers (21stCCLC), and After School Safety and Enrichment for Teens (ASSETs) programs may extend FY 2023–24 funds for three months, beginning July 1, 2023, and ending September 30, 2024.

The U.S. Department of Education is pleased to announce that registration for the Nita M. Lowey 21^st Century Community Learning Centers (21^st CCLC) 2024 Summer Symposium is now open!  

This year’s Symposium will be held on July 31 – August 1, 2024, at the San Francisco Marriott Marquis, 780 Mission Street, San Francisco, California 94103. 

The Expanded Learning Division is pleased to announce the posting of the Intent to Award for the 21st Century ASSETs Funding Results.

All awards are made contingent upon the availability of federal funds. Funds have been ranked and awarded first by geographic designation, then by priority points and Free and Reduced Price Meal (FRPM) percentage rate. The funding cut-off for each geographic designation is listed below:

The Expanded Learning Opportunities Program, Transitional Kindergarten, and Kindergarten Report to the Legislature, as required by Senate Bill 114 Senate Bill 114 (Chap. 48, Stats 2023).

This report is required by California Education Code Section 46120(f). This section provides that any local educational agency receiving an apportionment for the Expanded Learning Opportunities Program in 2023–24 must provide data for all third-party providers that are operating the program at an off-site location.

The California Department of Education has posted two new Local Educational Agencies (LEAs) penalty calculator tools designed to assist LEAs and auditors in estimating the cost of audit findings related to Transitional Kindergarten (TK) Early Enrollment and the Expanded Learning Opportunities Program (ELO-P).

The California Department of Education, Expanded Learning Division (EXLD) will suspend grant reductions for one additional calendar year only. This applies to After School Education and Safety (ASES), 21^st Community Learning Centers (21st CCLC) Elementary and Middle School, and ASSETs grants. The EXLD has heard from grantees across the state and understands the various circumstances that made meeting attendance goals challenging, particularly in the Spring of 2023.

This information provides After School Education and Safety Grant Renewal, Cycle C Grantees with details about the After School Education and Safety (ASES) and ASES Frontier Transportation grant renewal process. The ASES grantees listed under renewal Cycle C will have the opportunity to apply for renewal for another three-year period, consistent with California Education Code (EC) Section 8483.7(a)(1)(A). There are two parts to this process:

The California Department of Education is sharing an important update for Expanded Learning Opportunities Program (ELO-P) Recipients and 21st Century High School After School Safety and Enrichment for Teens (ASSETs) Grantees:

The Expanded Learning Division (EXLD) of the California Department of Education (CDE) is pleased to announce the 21st Century Community Learning Centers (CCLC) and High School After School Safety and Enrichment for Teens (ASSETs) Grant Award Notifications (GANs) have been mailed as of Saturday to the Superintendents and Authorized Agents for Fiscal Year 2023-24.

The California Department of Education, Expanded Learning Division (EXLD) extended the grant award notifications from a normal 12-month grant period to an 18-month grant period ending on December 31, 2023, for fiscal year (FY) 2022–23. 

The EXLD has added an additional item to the allowable use of funds for the grant extension period for FY 2022–23.

Expanded Learning Opportunities Program

The 2023–24 Budget Act provides $4 billion for the Expanded Learning Opportunities Program. The CDE has set aside $5 million of the total appropriation for COE apportionments to provide technical assistance, evaluation, and training services to support program improvement [ECSection 46120(d)(8)]. The total appropriation to eligible school districts and charter schools at Advance is $3,995,000,000.

This update contains information on the grant reduction process for the After School Education and Safety, 21^st Century Community Learning Centers, and 21^st Century High School After School Safety and Enrichment for Teens (ASSETs) Programs.

A grant reduction process is required by California Education Code (EC) sections 8483.7 and 8483.76, effective July 1, 2024. Attached is the Grant Award Reduction chart with examples.

What’s New?

In case you missed our E-Blast last week, we re re-sharing this important information from the CA Dept. of Education. 

The CA Department of Education, Expanded Learning Division recently announced the 21st Century Community Learning Center (21st Century) After School Safety and Enrichment for Teens (ASSETs) & Elementary/Middle Intent to Award for the 2023-24 Fiscal Year. See details below.

The Expanded Learning Division (EXLD) of the California Department of Education (CDE) is pleased to announce the release of the After School Education and Safety (ASES) Universal Program Request for Applications (RFA) for funding beginning in the 2023–24 fiscal year. Both RFAs can be found on the CDE Funding Opportunities web page at Expanded Learning Funding Opportunities.

The California Department of Education, Expanded Learning Division (EXLD) extended the grant award notifications from a normal 12-month grant period to an 18-month grant period ending on December 31, 2022, for fiscal year (FY) 2021–22. 

The EXLD has added an additional item to the allowable use of funds for the grant extension period for FY 2021–22.

The Expanded Learning Division (EXLD) is pleased to announce the posting of the Final Intent to Award for the After School Education and Safety (ASES) Program located on the California Department of Education’s (CDE) website at Funding Results: After School Education and Safety (CA Dept of Education) and the Final ASES Frontier Funding results at Funding Results: ASES Frontier Transportation Grant (CA Dept of Education)

The Expanded Learning Division (EXLD) of the California Department of Education (CDE) is pleased to announce the release of the 21^st Century Community Learning Centers (CCLC) Elementary/Middle Program and the 21st Century High School After School Safety and Enrichment for Teens (ASSETs) Program Request for Applications (RFA) for funding beginning in the 2023–24 state fiscal year. The federal 21st CCLC Program is authorized by Title IV, Part B of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act of 2015.

The Expanded Learning Division (EXLD) is pleased to announce the posting of the Intent to Award for the After School Education and Safety (ASES) Program located on the California Department of Education (CDE) web page at Funding Results: After School Education and Safety (CA Dept of Education).

The Expanded Learning Division (EXLD) recently announced the final award posting for the ASSETs Program is available on the California Department of Education (CDE) website.

Each year, the EXLD holds back reserve funding until all appeals have been exhausted. Due to the availability of reserve funding, the EXLD was able to fund additional sites based on their priority status. Those sites are listed on the final award posting. 

The Expanded Learning Division (EXLD) recently announced the final award posting for the ASSETs Program is available on the California Department of Education (CDE) website.

Each year, the EXLD holds back reserve funding until all appeals have been exhausted. Due to the availability of reserve funding, the EXLD was able to fund additional sites based on their priority status. Those sites are listed on the final award posting. 

Due to the delay in the release of the grant award notifications because of applying the rate increase from the California American Rescue Plan Elementary and Secondary School Emergency Relief (ARP ESSER) funding, the California Department of Education (CDE), Expanded Learning Division (EXLD) has had to revise our standard 21^st Century Community Learning Centers (CCLC) payment schedule for fiscal year (FY) 2021-22.  

The California Department of Education, Early Education Division (EED) is excited to announce weekly Universal PreKindergarten (UPK) office hours. The EED will be hosting virtual office hours on Wednesday afternoons targeted for local education agencies (school districts, charter schools, county offices of education) so that attendees can come and ask questions and receive technical assistance about UPK implementation. The first 15 minutes will be a quick review of UPK and the latest developments.

The Expanded Learning Division (EXLD) of the California Department of Education (CDE) recently announced the release of the After School Education and Safety (ASES) Universal Program Request for Applications (RFA) and the ASES Frontier Transportation RFA for funding beginning in the 2022–23 fiscal year. Both RFAs can be found on the CDE Funding Opportunities web page at https://www.cde.ca.gov/ls/ex/fundingop.asp.

The Expanded Learning Division (EXLD) has received communications from the After School Education and Safety as well as 21st Century Community Learning Centers grantees across the state requesting the suspension of grant reductions for 2022 due to ongoing external circumstances. The EXLD has heard you and understands the challenges of COVID, workforce shortages, and the impact current circumstances are having on attendance resulting in the concern regarding future grant reductions.

The Policy Committee of the Expanded Learning Division has revised the guidance for the Late Arrival and Early Release policy as required in the California Education Code (EC). The revised guidance is now aligned with the EC and includes Frequently Asked Questions and Promising Practices. 

Frequently Asked Questions (FAQs) for Expanded Learning Opportunities Program have recently been revised for questions 1-5, and has posted to the California Department of Education website at Expanded Learning Opportunities Program FAQs – Expanded Learning (CA Dept of Education). 

The ASES grantees listed under renewal Cycle A will have the opportunity to apply for renewal for another three-year period, consistent with California Education Code (EC) Section 8483.7(a)(1)(A). There are two parts to this process: (1) submit a current ASES Program Plan and (2) submit the ASES renewal application.

Current grantees may verify the grant cycle of their program on the California Department of Education’s (CDE’s) ASES Grant Renewal Cycles web page at ASES Grant Renewal Cycles.

In June, Governor Newsom approved the state budget allocating additional dollars to the After School Education and Safety (ASES), 21st Century Community Learning Centers Elementary/Middle (21^st CCLC), and the 21st CCLC High School After School Safety and Enrichment for Teens (ASSETs) program grants, for a rate increase effective July 1, 2021. 

The Window II for Fall 2019 data entry has opened on October 27, 2020, and will be open through December 14, 2020.

Please be reminded that the timeline below will be the last opportunity to submit data for any of your Fall data for Window II. If you have not completed your submission for Fall Window II for any data set, please do so during this period.

Updated Guidance on programs operating more than 60 hours

The California Department of Education (CDE) worked in collaboration with the California Department of Social Services (CDSS) to develop this memo regarding waivers for After School Education and Safety (ASES) and 21st Century Community Learning Centers (ASES/Expanded Learning) programs that want to expand their current programs. We are committed to supporting ASES/Expanded Learning providers who continue to provide quality programs for the children of families working on the frontlines against the coronavirus (COVID-19) pandemic.

In response to the rapidly evolving coronavirus (COVID-19) public health emergency in California, both Departments are taking major and unprecedented actions to ensure that ASES/Expanded Learning providers have the resources and flexibility needed to meet the needs of children in care.

Important updates from the California Department of Education Expanded Learning Division (EXLD) regarding:

• Survey-Identifying 21st CCLC and ASSETs Programs Charging Fees
• ASES Universal Final Intent to Award
• ASES Frontier Final Intent to Award

Important updates from the California Department of Education Expanded Learning Division (EXLD) regarding:

*Important Due Dates
*Resources
*Upcoming Regional Events

Important updates from the California Department of Education Expanded Learning Division (EXLD) regarding:

• Important Due Dates
  • Annual Performance Report
  • Request for Applications Deadlines
  • Attendance Relief and Staff Development Day Credit Deadlines
  • First Semiannual Attendance Report & Second Quarter Expenditure Report Due
• Resources
• Upcoming Regional Events

*NEW Expanded Learning Web Pages

The Expanded Learning web pages (formerly called Before and After School web pages) have been recently redesigned to include eight major categories! Please be advised that as the result of these changes, almost all of the existing hyperlinks have changed. Head on over to the CDE website to access updated content today!

Important Dates

Tuesday, October 15: Summer Literacy Expenditure Report Due