The Expanded Learning Division is sending you this significant change from the U.S. Department of Education (ED) regarding the Annual Performance Report data collection for the 21^st Century Community Learning Centers (CCLC) program. Part of this requirement is collecting data for the Government Performance Results Act (GPRA) which helps identify the benefits of our 21^stCCLC programs to congress. CDE understands that this will require that you gather more student data and that this will take more time and effort. 

The 21APR Implementation Guide, developed by the ED, is attached and will be posted on CDE’s website in the near future. Initially written to help with the implementation of the GPRA at the state level, the California Department of Education also wanted to share it with their grantees as it has more detailed information including examples of what each GPRA will look like in the system. In addition, the Implementation Guide is iterative and once the Expanded Learning Division receives updates, this will be shared with the field. This guide includes the timelines for data collection and data to input into the 21APR system.

CDE has outlined the changes in the GPRA for your review below. Within the GPRA, each state has been given flexibility to determine how each item (below) will be implemented. This is also known as “State policy.”

Reminder: The data collection for these changes will occur effective July 1, 2021, and grantees will start inputting this into the 21APR system in 2022.

Government Performance Results Act #1: Academic Achievement

Percentage of students in grade 4–8 participating in 21^st CCLC programming during the school year and summer who demonstrate growth in reading and language arts on State assessments.

Percentage of students in grade 4–8 participating in 21^st CCLC programming during the school year and summer who demonstrate growth in mathematics on State assessments.

State Policy: The policy for this GPRA is any growth in reading, language arts, and mathematics on State Assessments.

Government Performance Results Act #2: Academic Achievement

Percentage of students in grades 7–8 and 10–12 attending 21^st CCLC programming during the school year and summer with a prior-year unweighted Grade Point Average (GPA) of less than 3.0 who demonstrated an improved GPA.

See Crosswalk below for those that do not use GPA.

Government Performance Results Act #3: School Day Attendance

Percentage of students in grades 1–12 participating in the 21^st CCLC during the school year who had a school day attendance rate at or below 90% in the prior school year and demonstrated an improved attendance rate in the current school year.

State Policy: Any improvement in attendance. 

Government Performance Results Act #4: Behavior

Percentage of students in grades 1–12 attending 21^st CCLC programming during the school year and summer who experienced a decrease in in-school suspensions compared to the previous school year.

State Policy: Any decrease in in-schools’ suspensions.

Note: If a school does not use in-school suspension, then there is not a decrease to report.

Government Performance Results Act #5: Student Engagement in Learning

Percentage of students in grades 1–5 participating in 21^st CCLC programming in the school year and summer who demonstrated an improvement in teacher reported engagement in learning. 

State Policy:

• Definition of Engagement: Engagement is defined as strong relationships between students, teachers, families, and schools; and strong connections between schools and the broader community.
• Definition of teacher: For the purposes of the Annual Performance Report Data collection, a teacher will be defined locally to mean either staff members that work in the Expanded Learning program or staff members that are teachers with the core instructional school day.
• Programs will need to conduct an Engagement Survey for this GPRA. 

Participation

Grade Level and Student Attendance

The number of students who were enrolled and attended programming at the 21st CCLC center during the summer or school year. Choose the grade the students are currently enrolled in or, if summer, the grade level for the just completed school year. Enter the total number of participants who attended based on the number of hours they attended programming at the center. Enter this separately for each grade level. You will enter these totals into 21APR for each grade level. Participation in hours must be reported on all students who participate in 21CCLC.

State Policy: 45 Minutes=1 hour

More information on specific dates will be shared at the appropriate time. If there are questions please contact Joshua Brady at jbrady@cde.ca.gov